Questions and Answers

Each Q&A addresses a specific aspect of TRI reporting. There are a few options available to search the Q&As, which may be used individually or in combination:

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By clicking the Q&A text for a specific question, the record for that question will open. The record includes additional details and a PDF download of the Q&As.

  • 1 - 35 of 35
Questions and AnswersKeyword(s)Category(hidden - contains search text)(hidden - contains search text)FedFac
Reporting Requirements8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19028 19-028 28 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Reporting Requirements 28. I am a new preparer/certifying official. How do I start using TRI-MEweb?TRI-MEweb is EPA’s only tool for industry to submit EPCRA Section 313 reports. You will need to create a CDX user account to get started with your TRI reporting. You may use the two guides below to 1) get step-by-step instructions on how to create your new user account in CDX, 2) learn how to add TRI-MEweb to your MyCDX account, and 3) learn how to use your access key to load your facility data into TRI-MEweb to start preparing your TRI forms. The second guide provides instructions for newly-designated certifying officials on how to get their Electronic Signature Agreement (ESA) approved and the TRIFID Signature Agreement electronically signed in TRI-MEweb, so that a new certifying official can certify pending forms transmitted by the preparer. To meet your TRI reporting requirement, all forms must be certified before July 1. Preparer -- Person who prepares, but is not authorized to certify, TRI forms for submission. Certifying Official -- Person with management responsibility for the person(s) preparing TRI forms, or the manager of environmental programs for the facility or corporation that is responsible for certifying prepared forms in TRI-MEweb. The certifying official may also prepare TRI forms. On-line tutorials are available and are designed to demonstrate how different tasks are performed within the TRI-MEweb application reporting tool. To watch a tutorial, visit the TRI-MEweb tutorial web page: https://www.epa.gov/toxics-release-inventory-tri-program/tri-meweb-mini-tutorials.</div></b><div style="visibility:hidden"></div></b>-
Facility; Form R; Waste8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19686 19-686 686 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Facility; Form R; Waste 686. If a TRI-covered facility transfers waste containing an EPCRA section 313 chemical to an off-site facility that does not have a RCRA identification number (e.g., the facility does not accept hazardous waste or it is in a foreign country), the facility completing the Form R can enter NA in the box for the off-site location RCRA ID number. In TRI-MEweb, how does a facility select a transfer location without a RCRA ID number?TRI-MEweb has a search feature to standardize entry of off-site location information. Users may first search for the off-site transfer location using the city, county, state, or zip code for the facility. Alternatively, you may manually enter the information of the off-site transfer location.</div></b><div style="visibility:hidden"></div></b>-
Activity Threshold; Source Reduction8. Electronic Reporting >
8.C. Not Reporting?
<div style="visibility:hidden">19721 19-721 721 2019 Questions and Answers Consolidation8. Electronic Reporting 8.C. Not Reporting? Activity Threshold (Threshold Determination); Source Reduction 721. A facility must complete and submit a TRI report if it has 10 or more full time employee equivalents; is included in a covered North American Industry Classification System (NAICS) code; and exceeds the manufacturing, processing, or otherwise use threshold under EPCRA section 313. If a facility reduces the amount of a TRI toxic chemical that it manufactures, processes, or otherwise uses below the relevant chemical activity threshold through source reduction, is there a way for the facility to highlight this reduction?The facility may voluntarily choose to report the source reduction without filing a Form R by using TRI-MEweb’s “Not Reporting?” feature. If the facility fell below the reporting threshold for one or more chemicals due to source reduction, the facility can provide comments about its source reduction activities when completing this section. The public will be able to access this information using the TRI Pollution Prevention Tool. Additional information about pollution prevention and TRI is available at: https://www.epa.gov/toxics-release-inventory-tri-program/pollution-prevention-p2-and-tri.</div></b><div style="visibility:hidden"></div></b>-
States; Tribes8. Electronic Reporting >
8.A. Central Data Exchange
<div style="visibility:hidden">19736 19-736 736 2019 Questions and Answers Consolidation8. Electronic Reporting 8.A. Central Data Exchange States (Tribes); Tribes 736. What is CDX?EPA's Central Data Exchange (CDX) is the Agency's point of entry on the Internet-based Environmental Information Exchange Network (Exchange Network) for environmental data exchanges. CDX provides the capability for states, tribes, and facilities to gain access to their data through the use of Web services. CDX enables EPA to work with stakeholders -- including state, tribal, and local governments and regulated industries -- to facilitate the electronic submission of data to the Agency via the Internet. EPCRA section 313 covered facilities access TRI-MEweb through CDX to submit annual toxic chemical release reports to EPA and their state or tribe. You can access the electronic reporting site at: https://cdx.epa.gov/.</div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19737 19-737 737 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Facility; Form A; Form R 737. What is TRI-MEweb?The Electronic Reporting Rule requires facilities to submit, revise, and withdraw non-trade secret TRI forms electronically via TRI-MEweb, a web-based reporting application for electronic filing of TRI Form R and Form A Certification Statement reports. The TRI-MEweb application is hosted in EPA's Central Data Exchange (CDX) system. Users must access, create, and load facility accounts in TRI-MEweb to begin reporting. TRI reporting requires two user roles to be created in CDX: a preparer role and a certifying official role. Preparers and certifying officials must register for the application at: https://cdx.epa.gov/. To learn more about TRI-MEweb, please visit https://www.epa.gov/toxics-release-inventory-tri-program.</div></b><div style="visibility:hidden"></div></b>-
Reporting Requirements8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19739 19-739 739 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Reporting Requirements 739. Where can I learn more about TRI-MEweb?The TRI Program has developed a series of TRI-MEweb resources, including online tutorials to assist facilities with using the TRI application, as well as two helpdesks. The TRI-MEweb online tutorials can be found on TRI’s website at https://www.epa.gov/toxics-release-inventory-tri-program/tri-meweb-mini-tutorials. TRI-MEweb also has links to tutorials, as well as a user guide and link to the CDX Helpdesk Chat. TRI has hotlines to provide CDX/TRI-MEweb technical support and reporting guidance to reporting facilities: TRI Information Center Hotline [(800) 424-9346 - select option 3] and CDX Help Desk (888) 890-1995. </div></b><div style="visibility:hidden"></div></b>-
Facility; States; Tribes8. Electronic Reporting >
8.E. TRI Data Exchange
<div style="visibility:hidden">19740 19-740 740 2019 Questions and Answers Consolidation8. Electronic Reporting 8.E. TRI Data Exchange Facility; States (Tribes); Tribes 740. If I submit my TRI report through TRI-MEweb, will it automatically be submitted to my state or tribe?Facilities that use TRI-MEweb and are in a state or tribal territory participating in the TRI Data Exchange (TDX) will have their forms sent simultaneously to EPA and to their respective state or tribal TRI office. TRI-MEweb will inform the preparer during the submission process whether the facility is in a state or tribal territory participating in the TRI Data Exchange. A list of participating states is also available here: https://www.epa.gov/toxics-release-inventory-tri-program/tri-data-exchange. However, if a facility is in a state or within tribal lands that is not participating in the TRI Data Exchange, any forms submitted via TRI-MEweb will not automatically be sent to the state/tribe. After these facilities submit their reports to EPA via TRI-MEweb, they should use the application to prepare a submission for the state/tribe on paper, diskette, CD, or DVD. To verify the preferred method of submission for each state and tribe, go to the TRI State Programs website at: https://www.epa.gov/toxics-release-inventory-tri-program/tri-state-contacts, or the TRI Tribal Contacts website at: https://www.epa.gov/toxics-release-inventory-tri-program/tri-tribal-contacts.</div></b><div style="visibility:hidden"></div></b>-
Facility; Reporting Requirements; States; Tribes8. Electronic Reporting >
8.E. TRI Data Exchange
<div style="visibility:hidden">19741 19-741 741 2019 Questions and Answers Consolidation8. Electronic Reporting 8.E. TRI Data Exchange Facility; Reporting Requirements; States (Tribes); Tribes 741. Does my facility need to submit a paper TRI form to my state or tribal authority?Facilities that use TRI-MEweb and reside in a state or tribal country participating in the TRI Data Exchange (TDX) will have their forms sent simultaneously to EPA and their respective state/tribe via TDX. Please be aware that if your facility does not reside in a state/tribe participating in TDX, any forms submitted via TRI-MEweb will not automatically be sent to the state/tribe. After these facilities submit their reports to EPA via TRI-MEweb, they can use TRI-MEweb to print a submission for the state/tribe on paper, diskette, CD, or DVD. To verify the preferred method of submission for each state or tribe, go to the TRI State Programs website at: https://www.epa.gov/toxics-release-inventory-tri-program/tri-state-contacts, or the TRI Tribal Contacts website at: https://www.epa.gov/toxics-release-inventory-tri-program/tri-tribal-contacts.</div></b><div style="visibility:hidden"></div></b>-
Data Quality; Reporting Requirements8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19742 19-742 742 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Data Quality; Reporting Requirements 742. Why does EPA require electronic submission of non-trade secret TRI forms?The Government Paperwork Elimination Act allows Federal agencies to provide for electronic submissions and the use of electronic signatures, when practicable. Similarly, EPA's Cross-Media Electronic Reporting Regulation (CROMERR) states that any requirement to submit a report directly to EPA can be satisfied with an electronic submission that meets certain conditions, once the agency publishes a notice that electronic document submission is available for that requirement. On August 27, 2013, EPA finalized a rule requiring facilities to report non-trade secret TRI forms using software developed by the Agency (78 FR 52860). Currently, EPA provides TRI-MEweb as the online application for submitting TRI reporting forms electronically. Widespread use of TRI-MEweb improves the quality and accuracy of TRI data and allows EPA to get the data to the public faster. Further information about this rule is available: https://www.epa.gov/toxics-release-inventory-tri-program/electronic-reporting-toxics-release-inventory-data. </div></b><div style="visibility:hidden"></div></b>-
Facility8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19743 19-743 743 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Facility 743. How do I access my facility's reporting history in TRI-MEweb with the facility's access key?In TRI-MEweb, there are different steps required to access the history, depending on your knowledge of your facility’s reporting history: 1) You know that your facility reported in prior years: Enter the TRIFID and access key to load the facility account. 2) You know that your facility did not report in prior years: Enter the facility’s location information and select your facility among those that match the search criteria. Save this information using the access key or technical contact information. 3) You do not know if your facility reported in previous years: Enter the facility’s location information and select your facility among those that match the search criteria. Save this information using the access key or technical contact information. Additional information is available in a series of TRI-MEweb tutorials available on the TRI website at https://www.epa.gov/toxics-release-inventory-tri-program/tri-meweb-mini-tutorials.</div></b><div style="visibility:hidden"></div></b>-
Facility; TRI Facility Identification Number8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19744 19-744 744 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Facility; TRI Facility Identification Number (TRIFID) 744. I need to load my facility account in TRI-MEweb. Where can I find the access key assigned to my facility ID?Some facilities may need to obtain their assigned six or seven-digit "access key" that will uniquely identify the facility’s reporting history record and load it into TRI-MEweb. Access keys are generated for each TRI facility identification designator (TRIFID). Access keys do not change from year to year. TRI-MEweb provides chemical release data that has been reported to EPA back to Reporting Year 1991 in each facility account. If another user at your facility has already loaded the facility into their TRI-MEweb account, they may provide you with the facility access key, which is visible from the “Manage Facilities” page. You can have the access key emailed to you via the TRI-MEweb application after entering and verifying the TRIFID. You can also obtain your facility access key by calling the CDX Helpdesk at 888-890-1995 or emailing the Helpdesk at helpdesk@epacdx.net The following people may need to request an access key: a) New preparers that have created a new CDX account and will transmit TRI forms for a facility that has reported TRI chemical releases to EPA in the past. b) Preparers that want to add an unlisted facility to their TRI-MEweb account. c) Preparers that have accidentally deleted facility profiles from their TRI-MEweb account. d) If a facility has not previously reported to the TRI Program, a TRIFID and access key will be automatically generated within the TRI-MEweb application. Note: If your facility has changed ownership during the past calendar year, the TRIFID remains the same because this identification number is assigned to the physical location and not to a specific company or proprietor. If the TRIFID remains the same, the access key does not change.</div></b><div style="visibility:hidden"></div></b>-
Facility8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19745 19-745 745 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Facility 745. How do I access my facility's forms in TRI-MEweb without the facility's access key?Access keys are sent via email from CDX at the beginning of the year to the prior year’s certifying officials and technical contacts of reporting facilities. TRI filers may also request their access keys be e-mailed to their CDX-registered e-mail within the TRI-MEweb application. If you do not have the facility's access key, TRI-MEweb offers filers another way to add a facility if you have information about that facility from the prior year’s reporting, including your facility's TRI facility identification number (TRIFID), technical contact name from the previous year's report, and technical contact phone number. TRI-MEweb will indicate that it has granted you access to the facility, and you may prepare the submission for that facility. TRI-MEweb will also display the list of individuals that have been granted access to that facility. </div></b><div style="visibility:hidden"></div></b>-
Facility; States; Tribes8. Electronic Reporting >
8.E. TRI Data Exchange
<div style="visibility:hidden">19747 19-747 747 2019 Questions and Answers Consolidation8. Electronic Reporting 8.E. TRI Data Exchange Facility; States (Tribes); Tribes 747. What is the TRI Data Exchange (TDX)?Facilities must submit a copy of each reporting form sent to EPA to the state or tribe in which that facility is located. TDX allows facilities to submit TRI reporting forms simultaneously to both EPA and the appropriate state or tribe through the Central Data Exchange (CDX). TDX also helps EPA, states, tribes, and territories exchange environmental information efficiently and streamlines the acceptance and processing of TRI data by both EPA and the states/tribes. A filer may check to see if their state or tribe is in the TRI Data Exchange by going to https://www.epa.gov/toxics-release-inventory-tri-program/tri-data-exchange. For more information on the Exchange Network, please visit their website at: http://www.exchangenetwork.net/data-exchange/toxics-release-inventory-tri/.</div></b><div style="visibility:hidden"></div></b>-
Facility; Signature; States; Tribes8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19748 19-748 748 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Facility; Signature; States (Tribes); Tribes 748. Facilities that use TRI-MEweb, submit their TRI forms through the Internet via the Central Data Exchange (CDX), and are located in a state participating in the TRI Data Exchange (TDX) will have their TRI forms sent simultaneously to EPA and their state officials via the Environmental Information Exchange Network. Which states are currently participating in the TRI Data Exchange?TRI-MEweb will inform users whether their state or tribe is participating in the TRI Data Exchange or whether they must submit their forms to their state separately (e.g., diskette, paper submission). However, TRI-MEweb will not inform that user of the preferred method of submissions for filers in states that do not participate in TRI Data Exchange. A filer will need to contact their state directly (https://www.epa.gov/toxics-release-inventory-tri-program/tri-state-contacts) to determine the preferred method of submission for states or tribes that do not participate in TRI Data Exchange. A filer may check to see if their state or tribe is in the TRI Data Exchange by going to https://www.epa.gov/toxics-release-inventory-tri-program/tri-data-exchange. If additional states or tribes join the TRI Data Exchange, TRI-MEweb will be updated accordingly, and facilities located in those states will also have their forms submitted automatically to their state officials via the Internet Note that for submissions, revisions, and withdrawals for Reporting Year 1991 through Reporting Year 2004, all facilities, including those residing in states participating in the TDX, must report to their states separately in the required format specified by the state (e.g., diskette, paper). TRI-MEweb will not electronically transmit forms for these reporting years to state officials.</div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R; Recordkeeping8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19749 19-749 749 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Facility; Form A; Form R; Recordkeeping 749. Will facilities be able to print paper copies of reports using TRI-MEweb?The Electronic Reporting Rule, effective January 21, 2014, requires facilities to submit, revise, and withdraw non-trade secret TRI forms electronically via TRI-MEweb application. Facilities cannot use TRI-MEweb to print federal paper submissions to submit to EPA. However, TRI-MEweb does allow facilities to print a copy of the submitted TRI form for recordkeeping purposes (this form is clearly marked as not allowed to be filed manually to EPA). Facilities may print a copy of a Form R or Form A Certification Statement for recordkeeping purposes via the “Submission History” tab. The “Submission Summary” page will display only the forms which have been certified and submitted to EPA. Select “View Reports” to access your Copy of Record of your Form R or Form A Certification Statement. </div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19750 19-750 750 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Facility; Form A; Form R 750. Are there any TRI-MEweb tutorials available?The TRI-MEweb tutorials are designed to demonstrate how different tasks are performed within the Web-based application reporting tool. These tutorials are designed for new users, as well as experienced users. These tutorials are available to watch within TRI-MEweb.</div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R8. Electronic Reporting >
8.A. Central Data Exchange
<div style="visibility:hidden">19751 19-751 751 2019 Questions and Answers Consolidation8. Electronic Reporting 8.A. Central Data Exchange Facility; Form A; Form R 751. Who can I contact if I need to troubleshoot a CDX or TRI-MEweb technical issue?Users may request assistance from the CDX hotline on issues like how to obtain access keys, load facility accounts, and verify status of submissions in TRI-MEweb. Users may also request assistance from the CDX helpdesk to reset passwords, address issues with the CDX registration process, and add the TRI-MEweb application to the CDX user account. These technical application issues can be resolved if you can contact the CDX hotline at (888) 890-1995.</div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R8. Electronic Reporting >
8.A. Central Data Exchange
<div style="visibility:hidden">19752 19-752 752 2019 Questions and Answers Consolidation8. Electronic Reporting 8.A. Central Data Exchange Facility; Form A; Form R 752. I am having problems opening the CDX login webpage to launch TRI-MEweb.If the CDX login webpage is down for a legitimate reason (i.e., maintenance, system update), an announcement should be posted on the main CDX login webpage and on the TRI website. However, if the CDX login webpage is operational, but the webpage appears broken on your computer, you should check to ensure that your browser’s TLS 1.0 security setting is enabled.</div></b><div style="visibility:hidden"></div></b>-
Facility; Reporting Requirements8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19753 19-753 753 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Facility; Reporting Requirements 753. How can a preparer or certifying official confirm within TRI-MEweb that the Electronic Signature Agreement (ESA) has been received and processed for approval?A preparer or certifying official can check the status of an ESA on TRI-MEweb. All facilities that have been added to TRI-MEweb by the preparer are on the “Manage Facilities” page under the “Facility Management” tab. The “ESA Status” column will indicate each person who has been authorized to access that facility’s account through the “View User” link: a) If the status is “Sign CDX ESA”, the facility’s certifying official has not processed the ESA form. b) If the status is “CDX ESA Pending Approval,” then the certifying official has printed their ESA form, but it is on its way via postal mail to the Data Processing Center or is still being processed. c) If the status is “Sign TRIFID Signature Agreement,” then the new certifying official has an approved ESA form but has neither associated the TRI Facility Identification number (TRIFID) nor provided their job title in TRI-MEweb. A preparer or certifying official may also contact the TRI Data Processing Center at (703) 227-7644 to verify the status of an ESA. The certifying official should also verify that the form was properly mailed to the DPC’s current address, which is available under the “Contact Us” page on the TRI website.</div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19755 19-755 755 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Facility; Form A; Form R 755. Can I use the TRI-MEweb application if I have my own TRI software?Some facilities have their own software or use private software to assist in collecting chemical release data. This "third party software" is often designed to produce output data files that match EPA's electronic data structure specifications. Facilities may upload their data files in extensible markup language (XML) format via the Upload Tool in TRI-MEweb. The facility’s information can also be updated in TRI-MEweb using the Upload Tool. All data uploaded must be checked for errors and certified. For more information, please view the “Using the Upload/Download Data Tool” tutorial, which can be found on TRI’s website: https://www.epa.gov/toxics-release-inventory-tri-program/tri-meweb-mini-tutorials. </div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R; Signature8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19757 19-757 757 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Facility; Form A; Form R; Signature 757. How do I add the certifier role for TRI-MEweb to my CDX user account?To add the TRI-MEweb Certifying Official role to an existing CDX user account, follow these steps: 1) Log in to your CDX account at https://cdx.epa.gov/ to open your MyCDX account page and click on "Manage Your Program Services" link. 2) Under TRI-MEweb, request a new role by selecting and adding “certifying official.” 3) Verify your identity. This is either done online by correctly answering personal identifying information or by printing, signing, and mailing in a paper Electronic Signature Agreement (ESA) form to EPA’s Data Processing Center (DPC). Completing the online process will provide you immediate access to TRI-MEweb. If you submit a paper ESA then the TRI-MEweb link will remain deactivated and inaccessible until the ESA is processed and approved by the DPC. Additional information is available in a series of TRI-MEweb tutorials available on the TRI website at: https://www.epa.gov/toxics-release-inventory-tri-program/tri-meweb-mini-tutorials.</div></b><div style="visibility:hidden"></div></b>-
Facility; Reporting Requirements8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19760 19-760 760 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Facility; Reporting Requirements 760. How do I certify TRI forms prepared via TRI-MEweb?Newly designated certifying officials must create a new Central Data Exchange (CDX) account, add TRI-MEweb to their CDX account, and complete an Electronic Signature Agreement (ESA) and a TRI Facility Identification number (TRIFID) Signature Agreement before any pending forms can be certified. The “Pending Signature” section in TRI-MEweb indicates the facilities for which a certifying official must sign a TRIFID Signature Agreement by following the prompts on TRI-MEweb. Certifying officials may also add additional TRI facilities by clicking on the “Add Facility” button. Returning certifying officials will receive an email from CDX when a form has been submitted and requires their certification. Before certifying pending forms, the certifying official can view the error reports through the “Summary Reports” page. If the certifying official detects that a correction is needed on the form, the certifying official may return the form to the preparer. Note that returning a submission does not remove the data from TRI-MEweb; this just allows the preparer to make any corrections and resubmit the form for certification. Otherwise, the certifying official may certify and submit the form to EPA. A notification will be sent from CDX to the certifying official's registered e-mail account confirming that the form’s certification has been completed, along with the certification time stamp. It is important to ensure that the certifying official's e-mail address associated with their CDX account is kept up to date as correspondence regarding TRI submissions is sent to the certifying official's registered e-mail address. If a certifying official wishes to update their e-mail address or job title, these changes can be made by in the “Profile” window on the My TRI welcome page, or contacting the CDX Helpdesk by phone (888-890-1995) or e-mail (helpdesk@epacdx.net). </div></b><div style="visibility:hidden"></div></b>-
Facility; Signature8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19763 19-763 763 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Facility; Signature 763. Each certifying official must sign and submit an Electronic Signature Agreement (ESA) in order to certify TRI forms in TRI-MEweb. What is the process for completing the ESA?An Electronic Signature Agreement (ESA) form is a statement that declares that the registrant understands that any electronic signature executed with the electronic signature device is as legally binding as a handwritten signature and is required by EPA before any certifying official can certify and submit a TRI form created in TRI-MEweb. New certifying officials: An ESA form is needed for certifying officials that have been newly designated for a TRI reporting facility. ESAs are created upon the certifying official creating a new CDX user account, adding the TRI-MEweb application, and applying for a certifying official role. There are two options available to obtain an ESA approval from EPA. Option 1 – LexisNexis real-time ESA approval: EPA now provides an alternative method for certifying officials to process ESAs in real-time using a third-party identity verification vendor named LexisNexis. This real-time approval is possible because personal identifying information including last 4 digits of SSN is provided voluntarily by the certifying official to a third-party vendor (EPA does not collect any personal information from our users) to authenticate their identity. Third party verification and identification widgets are commonly used in the banking system. The most significant benefit from the LexisNexis method is that users will no longer need to wait up to 5 business days for an ESA approval by EPA. This alternate ESA approval method is optional. If the certifying official does not wish to provide personal information to a third-party vendor; they should submit a paper ESA form instead well in advance ahead of the July 1 deadline. Option 2 – Paper ESA form: A printable ESA form can be generated during the CDX user account registration process. The ESA form must be signed and mailed to EPA’s Data Processing Center for approval before the certifying official can begin to certify any TRI forms transmitted by the preparer to CDX using TRI-MEweb. The “TRI-MEweb” link on the My CDX page will remain inactive until EPA processes the paper form ESA at the DPC. Hardcopy ESA approval may take up to five business days, so please plan accordingly or consider the option one, LexisNexis. The “TRI-MEweb” link on the MyCDX page is activated and updated when the paper ESA is approved. Please send hard copy ESA forms through regular mail to: U.S. Environmental Protection Agency Attention: TRI Reporting Center P.O. Box 10163 Fairfax, VA 22038 ESAs sent by certified mail or overnight mail (e.g., FedEx, UPS) should be sent to: Attention: TRI-MEweb ESA CGI Federal, Inc. c/o EPA Reporting Center 12601 Fair Lakes Circle Fairfax, VA 22033 TRIFID Signature Agreement(s) required for all certifying officials (preexisting and new): All certifying officials will also need to electronically sign a TRIFID Signature Agreement before obtaining access to any pending submissions to each TRIFID that has been added to the TRI-MEweb application. The TRIFID Signature Agreement form identifies the TRIFIDS that the certifying official will be responsible for when digitally signing TRI forms under the terms of the CDX ESA. An ESA is needed if your preparer accidentally deletes the certifying official user profile with a previously approved ESA from TRI-MEweb after the 45-day reactiv</div></b><div style="visibility:hidden">proved ESA from TRI-MEweb after the 45-day reactivation period has expired. An ESA is not needed if your certifying official submitted a signed ESA and EPA approved it in a previous year. He/she may continue to certify forms in following reporting years for the same facilities registered in their CDX certification module.</div></b>-
Facility; Reporting Requirements8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19766 19-766 766 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Facility; Reporting Requirements 766. Certifying officials with an approved CDX ESA must complete a TRI Facility Identification number (TRIFID) Signature Agreement for each facility for which they will certify TRI forms in TRI-MEweb. If the company name changes, does the certifying official have to update the TRIFID Signature Agreement?A TRIFID Signature Agreement authorizes a certifying official to represent a facility that is submitting TRI data to EPA under a specific TRIFID. Therefore, certifying officials with an approved ESA would only need to submit a new TRIFID Signature Agreement if they are going to certify TRI forms for an additional facility. A change in company name, mailing address, phone number, job title, or e-mail address would not require an update to the TRIFID Signature Agreement, if the facility's TRIFID remains the same and has not changed its physical location. </div></b><div style="visibility:hidden"></div></b>-
Establishment; Facility; Multi-Establishment; Signature8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19767 19-767 767 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Establishment (Multi-Establishment; Multiestablishment); Facility; Multi-Establishment; Signature 767. May multiple certifying officials certify and submit forms for individual forms and/or establishments?A unique certifying official can certify pending forms for each form and/or establishment. In addition, the same certifying official may submit pending forms for all of the forms and/or establishments. After a preparer has completed a reporting form, the preparer identifies a certifying official. The preparer should select the appropriate certifying official for the form from a list of certifying officials associated with the facility. If the appropriate certifying official is not listed, TRI-MEweb will allow the preparer to add a certifying official. </div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R; Reporting Requirements8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19768 19-768 768 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Facility; Form A; Form R; Reporting Requirements 768. How does the new certification module work in TRI-MEweb?EPA has developed a new certification component within the TRI-MEweb application that will allow a facility to prepare any reporting year TRI Form R or Form A Certification Statement and transition directly into the certification process without leaving the TRI-MEweb application. New RY 2012 TRI-ME-web users: There are two user roles involved in the reporting process to EPA of your TRI data; a preparer role and a certifying official role. Both of these TRI roles require creating/having a Central Data Exchange (CDX) user account and adding the TRI-MEweb application to their MyCDX profile. All new certifying officials will need to apply for an Electronic Signature Agreement (ESA) before they are allowed to certify any pending TRI forms. There are now two options to obtain an ESA. A single link will take both roles to open the TRI-MEweb application to a landing page to begin managing their facility accounts. All existing certifying officials: In prior reporting years, the certifying officials had to certify TRI forms in a separate module in their MyCDX account. The new certification module is now available within the TRI-MEweb application. This will require all our existing certifying officials to add their TRIFID(s) for their facilities into the application. All pre-approved certifying officials will be prompt upon logging into CDX and opening for the first time the TRI-MEweb application in the RY 2012 reporting season to proceed to the “Manage TRIFIDs” section under the “Certify” tab. All TRIFID(s) assigned in prior years should already be listed. The certifying official may add any missing TRIFIDs that will transmit TRI forms (without needing to process a new ESA for each) with only digitally signing a verification statement. If any TRI forms have been previously sent, they will appear under the “Pending Submission” subtab.</div></b><div style="visibility:hidden"></div></b>-
Activity Threshold; Facility; Form A; Form R8. Electronic Reporting >
8.C. Not Reporting?
<div style="visibility:hidden">19770 19-770 770 2019 Questions and Answers Consolidation8. Electronic Reporting 8.C. Not Reporting? Activity Threshold (Threshold Determination); Facility; Form A; Form R 770. If a facility previously submitted a TRI reporting form but no longer meets the applicability criteria (e.g., the facility closed and did not exceed activity thresholds), how does the facility notify EPA that the facility is no longer subject to TRI?The facility can use TRI-MEweb to indicate that your facility will no longer be reporting to TRI, or will not be submitting a form for one or more specific TRI-listed chemicals for the current reporting year. The facility can submit this information without filing a TRI form or certifying this information. In TRI-MEweb’s “Facilities Management” page, the “Not Reporting?” option can indicate if the facility will not be submitting one or more TRI reporting forms for the current reporting year. Alternatively, facilities may submit an e-mail to the TRI Data Processing Center (DPC). The e-mail should include the facility name; TRI facility identification number (TRIFID); facility address; technical contact name and telephone number; and, the reason why the facility is not submitting a TRI reporting form (e.g., failed to trigger a reporting threshold) or is no longer subject to TRI (e.g., facility closed, process modifications, production changes, product elimination or substitution). If the facility closed, the e-mail should also specify the date of closure. Contact information for the TRI DPC is available here: https://www.epa.gov/toxics-release-inventory-tri-program/forms/tri-program-contacts.</div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19772 19-772 772 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Facility; Form A; Form R 772. How do I import data from the previous year into my current year TRI forms? Is this function done automatically?TRI-MEweb allows users to import data from the previous year into their current reporting year forms in TRI-MEweb. However, this function is not automatically performed by the application. When creating a new form, a preparer can select the “Import Data” option to pre-populate the prior year's reported data into the current year forms. The preparer must select the individual chemical name(s) to import and report to EPA for the current year form. Note that there are some limitations to the data that will be imported from the prior reporting year. Any “Not Applicable” checkboxes will not be checked on any section of the form. Section 8.8 of the Form R (catastrophic quantities) and the Schedule 1 (dioxin and dioxin-like compounds) will not be imported. Data pertaining to numeric basis estimates or rounding values will also not be imported. </div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19773 19-773 773 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Facility; Form A; Form R 773. How can I update information about my facility (e.g., new facility name or new technical contact) for TRI purposes?Facility information, including name and contact information, must reflect the facility on December 31st of that reporting year. If information for the facility has changed, the preparer will need to update the information in TRI-MEweb. Navigate to the “Facilities Management” page in TRI-MEweb to choose the “Not Reporting” option for the facility and update the facility’s information. Preparers can also edit facility names while preparing a Form R or Form A Certification Statement, in the “Edit Facility” page. Alternatively, facilities may submit an e-mail to the TRI Data Processing Center. The e-mail should include: the facility name; TRI facility identification number (TRIFID); facility address; technical contact name and telephone number; and, the reason for the change (if necessary). Contact information for the TRI DPC is available at the following website: https://www.epa.gov/toxics-release-inventory-tri-program/forms/tri-program-contacts.</div></b><div style="visibility:hidden"></div></b>-
Data Quality; Facility8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19799 19-799 799 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Data Quality; Facility 799. When validating TRI chemical forms in TRI-MEweb, users might receive critical errors, possible errors, or data quality alerts (DQAs). What are the differences among critical errors, possible errors, and DQAs?Critical errors, possible errors, and DQAs are all intended to show any errors that may exist on TRI forms. Preparers should carefully review all errors and DQAs prior to submitting any forms to EPA. Critical errors show information on a current year form that is incorrect or incomplete. Users must correct any forms that have a validation status of "Failed with Critical Errors" before they are allowed to submit the forms to EPA and their state. Possible errors are intended to highlight a potential problem on a current year form. Users should review and correct possible errors, if applicable. If users review the errors and determine that they are not applicable, they may proceed to submit the form. Users may submit forms to EPA with a possible error. DQAs inform facilities of possible reporting issues. DQAs are offered to assist facilities in ensuring accurate and consistent reporting by comparing the data that facilities report on current year forms to data they have reported on prior year forms. Users should review their chemical quantity data to ensure accuracy, but as with possible errors, users may submit forms to EPA with a data quality alert. A Validation report in PDF format is available to Certifying Officials under the Pending Submission page to verify whether to proceed to submit the form to EPA. For Reporting Year 2005 through the present reporting year, after any TRI form has been properly certified and data has been processed by EPA, an electronic Facility Data Profile (eFDP) report is generated in TRI-MEweb. The eFDP will provide a complete assessment of the form in the chemical error summary section. Please note that validation (i.e., critical errors, possible errors, and data quality alerts) will not be triggered in TRI-MEweb for Reporting Years 1991 - 2004, as forms prepared for those older years do not undergo the validation process in TRI-MEweb. </div></b><div style="visibility:hidden"></div></b>-
Facility8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19803 19-803 803 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Facility 803. How do I use TRI-MEweb to view my electronic receipt?Preparers and certifying officials who submitted non-trade secret TRI forms can view their e-receipts by navigating to the “Submission History” tab in the TRI-MEweb application. In “Submission History,” users can view the chemical forms that were included in each submission and choose “Form Receipt” to view a specific e-receipt.</div></b><div style="visibility:hidden"></div></b>-
Form A; Form R; Withdrawal8. Electronic Reporting >
8.D. Revisions and Withdrawls
<div style="visibility:hidden">19806 19-806 806 2019 Questions and Answers Consolidation8. Electronic Reporting 8.D. Revisions and Withdrawls Form A; Form R; Withdrawal 806. How do I withdraw my data using TRI-MEweb?Facilities that filed a TRI Form R or Form A Certification Statement may submit their requests to EPA to withdraw the data from EPA's database (i.e., the Toxics Release Inventory Processing System (TRIPS)) and public versions of the database (e.g., Envirofacts and TRI Explorer) for a form that was previously submitted. If EPA withdraws the submission, the chemical release record will be permanently deleted from the public databases and cannot be restored afterwards. Some specific types of form revisions require a withdrawal of the facility’s submission. For example, if a facility wishes to change the chemical name and CAS number of a previously certified report, they must first withdraw the submission that has the incorrect chemical name and then prepare a new report with the correct chemical name and CAS number associated with it. For only this type of revision, a withdrawal and subsequent revision of a chemical name and CAS number on a TRI form will result in the loss of the original submission date. In order to have a submission deleted from the TRI database, facilities must use TRI-MEweb to submit their withdrawal request to EPA and the appropriate state/tribal agency. To submit a TRI form withdrawal request, enter the “Form Submitted” section to select the form you would like to be withdrawn. You can also provide optional information for what prompted the withdrawal. All withdrawal requests need to be certified by the certifying official. TRI-MEweb will notify you that the form has been sent to CDX for processing. After a request for withdrawal has been submitted, an e-mail will be sent to both the certifying official and the preparer with instructions for certifying the pending submission. Additional information on how to withdraw TRI submissions, including a list of withdrawal codes, is provided in the Reporting Forms and Instructions. A tutorial on withdrawing submitted forms (“Form Review, Revise, or Withdraw”) is available at: https://www.epa.gov/toxics-release-inventory-tri-program/tri-meweb-mini-tutorials.</div></b><div style="visibility:hidden"></div></b>-
States; Tribes; Withdrawal8. Electronic Reporting >
8.D. Revisions and Withdrawls
<div style="visibility:hidden">19813 19-813 813 2019 Questions and Answers Consolidation8. Electronic Reporting 8.D. Revisions and Withdrawls States (Tribes); Tribes; Withdrawal 813. If a facility submits a request to withdraw a previously submitted TRI form using TRI-MEweb, is the withdrawal request automatically sent to the state or tribe?A request for a withdrawal submitted in TRI-MEweb is automatically submitted to the state/tribe if the facility’s state/tribe is participating in the TRI Data Exchange (TDX). A user in a non-TDX state or tribe must prepare a separate request for withdrawal, and TRI-MEweb can help the user create the request form to the state/tribe. A current list of states and tribes participating in TDX is available here: https://www.epa.gov/toxics-release-inventory-tri-program/tri-data-exchange. </div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R; Revisions8. Electronic Reporting >
8.D. Revisions and Withdrawls
<div style="visibility:hidden">19820 19-820 820 2019 Questions and Answers Consolidation8. Electronic Reporting 8.D. Revisions and Withdrawls Facility; Form A; Form R; Revisions 820. How do I revise my data using TRI-MEweb?For step-by-step instructions on how to revise forms in TRI-MEweb, please view the “Form Review, Revise, Withdraw” tutorial on TRI’s website at: https://www.epa.gov/toxics-release-inventory-tri-program/tri-meweb-mini-tutorials. EPA no longer accepts hard copy revisions of TRI Form R and Form A Certification Statements. Any revisions of TRI reporting forms should also be submitted to the state, tribe, or territory that received the initial TRI report.</div></b><div style="visibility:hidden"></div></b>-
Form R; Recordkeeping8. Electronic Reporting >
8.F. TRI-MEweb
<div style="visibility:hidden">19823 19-823 823 2019 Questions and Answers Consolidation8. Electronic Reporting 8.F. TRI-MEweb Form R; Recordkeeping 823. How do I check the status of my Form R submissions in TRI-MEweb? How do I perform other activities, such as canceling a submission not yet certified or printing forms for recordkeeping, for previously submitted forms in TRI-MEweb?To verify the status of a submission in TRI-MEweb, navigate to the "Submission History" tab. The “Submission Summary” page will display only the forms which have been certified and submitted to EPA. Select “View Reports” to access your Copy of Record of your Form R or Form A Certification Statement.</div></b><div style="visibility:hidden"></div></b>-
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