Questions and Answers

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  • 1 - 8 of 8
Questions and AnswersKeyword(s)Category(hidden - contains search text)(hidden - contains search text)FedFac
Data Quality; Reporting Requirements8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19742 19-742 742 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Data Quality; Reporting Requirements 742. Why does EPA require electronic submission of non-trade secret TRI forms?The Government Paperwork Elimination Act allows Federal agencies to provide for electronic submissions and the use of electronic signatures, when practicable. Similarly, EPA's Cross-Media Electronic Reporting Regulation (CROMERR) states that any requirement to submit a report directly to EPA can be satisfied with an electronic submission that meets certain conditions, once the agency publishes a notice that electronic document submission is available for that requirement. On August 27, 2013, EPA finalized a rule requiring facilities to report non-trade secret TRI forms using software developed by the Agency (78 FR 52860). Currently, EPA provides TRI-MEweb as the online application for submitting TRI reporting forms electronically. Widespread use of TRI-MEweb improves the quality and accuracy of TRI data and allows EPA to get the data to the public faster. Further information about this rule is available: https://www.epa.gov/toxics-release-inventory-tri-program/electronic-reporting-toxics-release-inventory-data. </div></b><div style="visibility:hidden"></div></b>-
Facility; Reporting Requirements8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19753 19-753 753 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Facility; Reporting Requirements 753. How can a preparer or certifying official confirm within TRI-MEweb that the Electronic Signature Agreement (ESA) has been received and processed for approval?A preparer or certifying official can check the status of an ESA on TRI-MEweb. All facilities that have been added to TRI-MEweb by the preparer are on the “Manage Facilities” page under the “Facility Management” tab. The “ESA Status” column will indicate each person who has been authorized to access that facility’s account through the “View User” link: a) If the status is “Sign CDX ESA”, the facility’s certifying official has not processed the ESA form. b) If the status is “CDX ESA Pending Approval,” then the certifying official has printed their ESA form, but it is on its way via postal mail to the Data Processing Center or is still being processed. c) If the status is “Sign TRIFID Signature Agreement,” then the new certifying official has an approved ESA form but has neither associated the TRI Facility Identification number (TRIFID) nor provided their job title in TRI-MEweb. A preparer or certifying official may also contact the TRI Data Processing Center at (703) 227-7644 to verify the status of an ESA. The certifying official should also verify that the form was properly mailed to the DPC’s current address, which is available under the “Contact Us” page on the TRI website.</div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R; Signature8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19757 19-757 757 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Facility; Form A; Form R; Signature 757. How do I add the certifier role for TRI-MEweb to my CDX user account?To add the TRI-MEweb Certifying Official role to an existing CDX user account, follow these steps: 1) Log in to your CDX account at https://cdx.epa.gov/ to open your MyCDX account page and click on "Manage Your Program Services" link. 2) Under TRI-MEweb, request a new role by selecting and adding “certifying official.” 3) Verify your identity. This is either done online by correctly answering personal identifying information or by printing, signing, and mailing in a paper Electronic Signature Agreement (ESA) form to EPA’s Data Processing Center (DPC). Completing the online process will provide you immediate access to TRI-MEweb. If you submit a paper ESA then the TRI-MEweb link will remain deactivated and inaccessible until the ESA is processed and approved by the DPC. Additional information is available in a series of TRI-MEweb tutorials available on the TRI website at: https://www.epa.gov/toxics-release-inventory-tri-program/tri-meweb-mini-tutorials.</div></b><div style="visibility:hidden"></div></b>-
Facility; Reporting Requirements8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19760 19-760 760 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Facility; Reporting Requirements 760. How do I certify TRI forms prepared via TRI-MEweb?Newly designated certifying officials must create a new Central Data Exchange (CDX) account, add TRI-MEweb to their CDX account, and complete an Electronic Signature Agreement (ESA) and a TRI Facility Identification number (TRIFID) Signature Agreement before any pending forms can be certified. The “Pending Signature” section in TRI-MEweb indicates the facilities for which a certifying official must sign a TRIFID Signature Agreement by following the prompts on TRI-MEweb. Certifying officials may also add additional TRI facilities by clicking on the “Add Facility” button. Returning certifying officials will receive an email from CDX when a form has been submitted and requires their certification. Before certifying pending forms, the certifying official can view the error reports through the “Summary Reports” page. If the certifying official detects that a correction is needed on the form, the certifying official may return the form to the preparer. Note that returning a submission does not remove the data from TRI-MEweb; this just allows the preparer to make any corrections and resubmit the form for certification. Otherwise, the certifying official may certify and submit the form to EPA. A notification will be sent from CDX to the certifying official's registered e-mail account confirming that the form’s certification has been completed, along with the certification time stamp. It is important to ensure that the certifying official's e-mail address associated with their CDX account is kept up to date as correspondence regarding TRI submissions is sent to the certifying official's registered e-mail address. If a certifying official wishes to update their e-mail address or job title, these changes can be made by in the “Profile” window on the My TRI welcome page, or contacting the CDX Helpdesk by phone (888-890-1995) or e-mail (helpdesk@epacdx.net). </div></b><div style="visibility:hidden"></div></b>-
Facility; Signature8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19763 19-763 763 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Facility; Signature 763. Each certifying official must sign and submit an Electronic Signature Agreement (ESA) in order to certify TRI forms in TRI-MEweb. What is the process for completing the ESA?An Electronic Signature Agreement (ESA) form is a statement that declares that the registrant understands that any electronic signature executed with the electronic signature device is as legally binding as a handwritten signature and is required by EPA before any certifying official can certify and submit a TRI form created in TRI-MEweb. New certifying officials: An ESA form is needed for certifying officials that have been newly designated for a TRI reporting facility. ESAs are created upon the certifying official creating a new CDX user account, adding the TRI-MEweb application, and applying for a certifying official role. There are two options available to obtain an ESA approval from EPA. Option 1 – LexisNexis real-time ESA approval: EPA now provides an alternative method for certifying officials to process ESAs in real-time using a third-party identity verification vendor named LexisNexis. This real-time approval is possible because personal identifying information including last 4 digits of SSN is provided voluntarily by the certifying official to a third-party vendor (EPA does not collect any personal information from our users) to authenticate their identity. Third party verification and identification widgets are commonly used in the banking system. The most significant benefit from the LexisNexis method is that users will no longer need to wait up to 5 business days for an ESA approval by EPA. This alternate ESA approval method is optional. If the certifying official does not wish to provide personal information to a third-party vendor; they should submit a paper ESA form instead well in advance ahead of the July 1 deadline. Option 2 – Paper ESA form: A printable ESA form can be generated during the CDX user account registration process. The ESA form must be signed and mailed to EPA’s Data Processing Center for approval before the certifying official can begin to certify any TRI forms transmitted by the preparer to CDX using TRI-MEweb. The “TRI-MEweb” link on the My CDX page will remain inactive until EPA processes the paper form ESA at the DPC. Hardcopy ESA approval may take up to five business days, so please plan accordingly or consider the option one, LexisNexis. The “TRI-MEweb” link on the MyCDX page is activated and updated when the paper ESA is approved. Please send hard copy ESA forms through regular mail to: U.S. Environmental Protection Agency Attention: TRI Reporting Center P.O. Box 10163 Fairfax, VA 22038 ESAs sent by certified mail or overnight mail (e.g., FedEx, UPS) should be sent to: Attention: TRI-MEweb ESA CGI Federal, Inc. c/o EPA Reporting Center 12601 Fair Lakes Circle Fairfax, VA 22033 TRIFID Signature Agreement(s) required for all certifying officials (preexisting and new): All certifying officials will also need to electronically sign a TRIFID Signature Agreement before obtaining access to any pending submissions to each TRIFID that has been added to the TRI-MEweb application. The TRIFID Signature Agreement form identifies the TRIFIDS that the certifying official will be responsible for when digitally signing TRI forms under the terms of the CDX ESA. An ESA is needed if your preparer accidentally deletes the certifying official user profile with a previously approved ESA from TRI-MEweb after the 45-day reactiv</div></b><div style="visibility:hidden">proved ESA from TRI-MEweb after the 45-day reactivation period has expired. An ESA is not needed if your certifying official submitted a signed ESA and EPA approved it in a previous year. He/she may continue to certify forms in following reporting years for the same facilities registered in their CDX certification module.</div></b>-
Facility; Reporting Requirements8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19766 19-766 766 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Facility; Reporting Requirements 766. Certifying officials with an approved CDX ESA must complete a TRI Facility Identification number (TRIFID) Signature Agreement for each facility for which they will certify TRI forms in TRI-MEweb. If the company name changes, does the certifying official have to update the TRIFID Signature Agreement?A TRIFID Signature Agreement authorizes a certifying official to represent a facility that is submitting TRI data to EPA under a specific TRIFID. Therefore, certifying officials with an approved ESA would only need to submit a new TRIFID Signature Agreement if they are going to certify TRI forms for an additional facility. A change in company name, mailing address, phone number, job title, or e-mail address would not require an update to the TRIFID Signature Agreement, if the facility's TRIFID remains the same and has not changed its physical location. </div></b><div style="visibility:hidden"></div></b>-
Establishment; Facility; Multi-Establishment; Signature8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19767 19-767 767 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Establishment (Multi-Establishment; Multiestablishment); Facility; Multi-Establishment; Signature 767. May multiple certifying officials certify and submit forms for individual forms and/or establishments?A unique certifying official can certify pending forms for each form and/or establishment. In addition, the same certifying official may submit pending forms for all of the forms and/or establishments. After a preparer has completed a reporting form, the preparer identifies a certifying official. The preparer should select the appropriate certifying official for the form from a list of certifying officials associated with the facility. If the appropriate certifying official is not listed, TRI-MEweb will allow the preparer to add a certifying official. </div></b><div style="visibility:hidden"></div></b>-
Facility; Form A; Form R; Reporting Requirements8. Electronic Reporting >
8.B. Certifying Official
<div style="visibility:hidden">19768 19-768 768 2019 Questions and Answers Consolidation8. Electronic Reporting 8.B. Certifying Official Facility; Form A; Form R; Reporting Requirements 768. How does the new certification module work in TRI-MEweb?EPA has developed a new certification component within the TRI-MEweb application that will allow a facility to prepare any reporting year TRI Form R or Form A Certification Statement and transition directly into the certification process without leaving the TRI-MEweb application. New RY 2012 TRI-ME-web users: There are two user roles involved in the reporting process to EPA of your TRI data; a preparer role and a certifying official role. Both of these TRI roles require creating/having a Central Data Exchange (CDX) user account and adding the TRI-MEweb application to their MyCDX profile. All new certifying officials will need to apply for an Electronic Signature Agreement (ESA) before they are allowed to certify any pending TRI forms. There are now two options to obtain an ESA. A single link will take both roles to open the TRI-MEweb application to a landing page to begin managing their facility accounts. All existing certifying officials: In prior reporting years, the certifying officials had to certify TRI forms in a separate module in their MyCDX account. The new certification module is now available within the TRI-MEweb application. This will require all our existing certifying officials to add their TRIFID(s) for their facilities into the application. All pre-approved certifying officials will be prompt upon logging into CDX and opening for the first time the TRI-MEweb application in the RY 2012 reporting season to proceed to the “Manage TRIFIDs” section under the “Certify” tab. All TRIFID(s) assigned in prior years should already be listed. The certifying official may add any missing TRIFIDs that will transmit TRI forms (without needing to process a new ESA for each) with only digitally signing a verification statement. If any TRI forms have been previously sent, they will appear under the “Pending Submission” subtab.</div></b><div style="visibility:hidden"></div></b>-
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